Who we are
Our website address is: www.lca-stage.com
Data to be collected:
When a new performer enrols at LCA Stage Academy for classes or workshops, the data collected is: name of performer, name of parents/guardians, emergency phone numbers, performer date of birth, address in case of emergency, any necessary medical information we should be aware of.
The information collected from you basic data needed in case of emergencies at LCA and to keep you updated with details about the classes/workshops.
How will your data be used?
Data that you give to LCA will only be used in case of emergency. You will be contacted in case of absence if the absence has not been reported to Louise to make sure you’re aware that they are not present (child protection). You will be contacted via email workshops that you book in for.
Where will your data be kept?/Data handling:
Physical data forms will be handed to the school leader or myself (director) directly, all forms will be kept in a locked cabinet securely at my home, that only I (Louise) have a key to. Booking forms sent via email will be printed and also placed in the locked cabinet. Online data that is sent to me via email, will be kept in a private Dropbox folder on my account that is never shared and is password protected. My password is not shared, only I can access this. For holiday workshops, School Leaders have an emergency contact list for their school (Matt for Oxted and Caterham in 2021), which includes first names of each performer and the two emergency numbers that are provided by parent/guardian on the booking form. Numbers will not be saved on to LCA School Leader’s personal phones and if in the unlikely event they have to use their personal phone to contact you in an emergency, they will call you from a withheld number in the event of an emergency and delete the number afterwards. The emergency contact lists are kept in the School Leader’s LCA folders and never shared with anyone in any circumstance. Phone numbers are only saved on my phone (as company director and data processor) which is password protected and only I know the password. Phone numbers will be deleted when a performer leaves LCA Stage Academy. Any phone calls from the LCA School leaders will be made using their LCA Phone, provided by LCA Stage Academy.
To comply with the GDPR articles 15-22 regarding your rights, I need to inform you about your rights for your data: You have the right to access your information, you have the right to update your information (change of number, surname, GP details etc). You have the right to delete your information when leaving LCA.
Your personal information for processing your payments for LCA will be shared with accounting via quickbooks. I am data controller and my accountant is a data processor in order to complete necessary tax and accounting requirements. They have the necessary security measures in place and will inform me of any data breech to their systems.
POINTS FOR INFORMATION:
You will be informed immediately in the event of a data breech of any kind.
Data you provide will be used in emergencies if a child is unwell during their time at LCA. Predominately, you will be contacted by myself, or the LCA School Leader on site at the time of the emergency.
The email addresses you provide will be added to a mailing list for the relevant enrolled classes, which will allow for you to be kept up to date with the latest LCA news, including details about weekly classes, shows and opportunities at LCA.
When a performer leaves LCA/finishes a workshop with LCA Stage Academy, their data (booking and photo consent forms) will be disposed of immediately and contact details will be removed from LCA’s mailing lists and you will not be contacted by LCA in future for any marketing.